Ever feel like your task manager is making you work harder, not smarter? I’ve been there. I’m a designer, and I’ve tried every productivity tool you can think of. But today, I want to talk about the one tool I actually stuck with—Sunsama.
I’ll walk you through how I use Sunsama to balance work, side projects, and personal life—and the unexpected lesson I learned about productivity along the way.
How I Use Sunsama Daily
Work Projects: Keeping Design Tasks Under Control
At work, I deal with a ton of different tools—Figma, ClickUp, Slack, email. Sunsama pulls everything into one single place so I don’t have to jump between tabs all day. Every morning, after my coffee, I go into Sunsama and:
- Prioritize my design tasks for the day
- Timebox deep work sessions
- Balance meetings vs. creative work
It helps me stay focused without feeling overloaded.
Side Projects: Managing Creative Work Without Overwhelm
Like most designers, I have too many side projects. Sunsama helps me structure them without stress.
- I set realistic goals (no more dumping 20 tasks on my plate)
- I track my progress without pressure
- I keep my creative work separate from my day job
I’ve found that treating side projects like a marathon, not a sprint makes them more enjoyable and sustainable.
Personal Life: Using Sunsama Without Letting It Control Me
I used to be obsessed with productivity—until I realised I was turning my tools into stress generators. Sunsama helped me step back and:
- Respect my daily limits—no over-scheduling
- Track habits & personal tasks without feeling guilty
- End the day knowing what I actually accomplished
It’s not about doing more, it’s about doing what matters.
The Lesson I Learned About Productivity
Sunsama is a tool, but how you use it makes all the difference. The key takeaways:
✅ Start with small, manageable tasks
✅ Respect your daily limits (stop overloading yourself)
✅ Don’t forget to celebrate your wins—big or small
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- Kosta
- Kosta